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Phone: (804) 861-1667 Email: info@craterptac.org

Virginia Procurement

If you are interested in doing business with the Commonwealth, the Crater Procurement Assistance Center can assist you with the following:

  • Register in Virginia's statewide e-procurement solution, e-VA. E-VA, is one of the most comprehensive procurement systems in the country. State agencies, colleges, universities and many local governments use eVA to announce bid opportunities, invite bidders, receive quotes, and place orders for goods and services. About 88% of the Commonwealth's purchases are made through this system. Registration in e-VA takes approximately ½ hour to complete It will provide information about your business to more than 9,000 users. Register at www.eva.state.va.us.
  • Get certified as a Small, Women or Minority-Owned Business (SWAM) and if you qualify, you can certify as a Micro Business. In order to qualify as a Small, Women- or Minority-owned (SWAM) or Micro Business your business must be certified by the Department of Small Business and Supplier Diversity (SBSD). These certifications are free and can be completed online at http://www.sbsd.virginia.gov/SWaMSearchSub.html. As of June 2009, a Service Disabled Veteran Owned Company can obtain a designation as a SDVOB on their SWAM certification. Veterans wishing to apply for SDVOB status must first seek eligibility certification from the Department of Veteran Services by calling (540) 857-7101 or by printing the SDVOB application. Veterans can apply for the SWAM status before or after obtaining eligibility certification from DVS. Both services are available at no charge.
  • Qualification Criteria for SWAM and Micro Business:
    SWAM – Your company qualifies if you have 250 employees or less OR less than $10M in revenues averaged over 3 years
    MICRO Business – Your company qualifies if you have must have no more than 25 employees AND less than $3M in revenues averaged over 3 years

Sell to the Commonwealth

Each year, the Commonwealth of Virginia purchases more than $5 billion in materials, equipment, supplies, printing, and professional and non-professional services. As such, anyone who sells goods or services is a potential vendor.

Virginia Business Opportunities lists all major products and services that state agencies and localities are purchasing on the Virginia Business Opportunities (VBO) website. At this site you can see major goods and services that state agencies and localities are purchasing. In a typical week, 125 to 200 solicitations are displayed - and solicitations are added daily. The site provides the buyer's name and contact information for each item listed, and you can sort the opportunities by category, agency, buyer, or locality.

SET ASIDES

The goal of the Commonwealth is that more than 42% of its purchases be made from small businesses. "Small businesses" are those which have received certification from DSBSD by the due date for receipt of bids or proposals, including those small businesses (including micro) which also have been certified as women-owned and/or minority-owned certification.

Award of a contract shall be made in order of the Small Business Enhancement Award Priority as follows:

Small Business Enhancement Award Priority
Under $10,000: For purchases under $10,000, the award of a contract shall be made to the lowest priced or highest ranked DSBSD-certified micro business bidder/offeror that is responsive and responsible (for bids) or fully qualified and most suitable (for proposals) if such micro business bid or offer is available and the price is fair and reasonable. If there are no reasonably priced bids/offers meeting the above criteria received from certified micro businesses, an award shall be made to the lowest priced or highest ranked DSBSDcertified small business bidder/offeror that is responsive and responsible (for bids) or fully qualified and most suitable (for proposals) if such small business bid or offer is available and the price is fair and reasonable. If there are no reasonably priced bids or offers meeting the above criteria received from certified micro or small businesses, an award may be made to the lowest priced bidder or highest ranked offeror of any size that is responsive and responsible (for bids) or fully qualified and most suitable (for proposals) if the price is fair and reasonable. If the agency or Institution determines and documents that no bid/offered price is fair and reasonable then the procurement may be cancelled and re-solicited removing the set-aside award priority.

$10,000 up to $100,000: For purchases from $10,000 to $100,000, an award shall be made to the lowest priced or highest ranked DSBSD-certified small business bidder/offeror that is responsive and responsible (for bids) or fully qualified and most suitable (for proposals) if such small business bid or offer is available and the price is fair and reasonable. If there are no reasonably priced bids/offers meeting the above criteria received from certified micro or small businesses, an award may be made to the lowest priced bidder or highest ranked offer or of any size that is responsive and responsible (for bids) or fully qualified and most suitable (for proposals) if the price is fair and reasonable. If the agency or Institution determines and documents that no bid/offered price is fair and reasonable then the procurement may be cancelled and re-solicited removing the set-aside award priority.

When setting aside procurements, there must be adequate competition to ensure the Commonwealth continues to obtain fair and reasonable prices and the orders must be placed through eVA. Set-asides do not apply to mandatory sources of procurement such as the Virginia Industries for the Blind, Virginia Correctional Enterprises or mandatory statewide contracts, nor does it apply to classifications of goods/services specifically exempted by DPS.

ARIBA

The Ariba Supplier Network gives companies a comprehensive, shared eBusiness solution that automates and streamlines business processes, from trading partner discovery to transaction management to financial settlement..

By connecting buyers, suppliers, and service providers across multiple systems and processes, the Ariba Supplier Network helps organizations eliminate the complexity and expense of interacting through manual or point-to-point solutions and drives effective business collaboration for both buyers and suppliers.

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