New update - Effective 4/27 - not only will new registrations require a notarized letter but all renewals and updates will also require the notarized letter. See more information at www.sam.gov
Currently the processing time for new registration notarized letter processing is 2 - 3 weeks but this will likely increase after 4/27 when 70,000 contractors will need to submit letters for their renewals.
We suggest that when you send your letter by mail (required) that you send it in a manner that is traceable.
It is anticipated that the need for the letters will "go away" the end of June timeframe ane be replaced by a "data-driven, risk based approach" but this remains to be seen.
If you are in need of a template for the notarized letter, contact your local PTAC office.
Response to fraudulent activity Breaking news:
GSA’s Office of the Inspector General (OIG) is actively investigating alleged, third party fraudulent activity (i.e., a “hack”) in SAM. At this time, only a limited number of entities registered in SAM are suspected of being impacted by this fraudulent activity. GSA is in the process of notifying these affected entities. IMPORTANT NOTE: In a proactive step to address this issue, GSA is now requiring an original, signed notarized letter identifying the authorized Entity Administrator for the entity associated with the DUNS number before a new SAM.gov entity registration will be activated. GSA has very specific requirements for this notarized letter.
Who is impacted? Entities who may have been impacted are those whose financial information has changed within the last year. GSA began notifying affected entities on March 22, 2018.
All entities registered in SAM are advised to log into SAM and review their registration information, particularly their financial (bank account) information. GSA reminds everyone that entities are responsible for ensuring that their information is current and correct in SAM.
Any entity finding that a payment due to them from a federal agency has been paid to a bank account other than their own should contact their Federal agency awarding official.
How is GSA addressing this situation? In addition to the above, GSA has expired, then deactivated any entity registrations that appeared to have been affected. These entities are being advised to validate their registration information in SAM, particularly their financial information and points of contact. Further, GSA has begun implementing additional reviews during the registration process to prevent more issues, as described above.
For assistance with a new SAM registration or in checking your existing registration, contact your local PTAC. To find the PTAC that covers your area - go to link below.